The Post-custodial/Pro-custodial Argument from a Records Management Perspective

Journal of the Society of Archivists

Volumn 25, Issue 1, 2004, Pages 19-26

  Tough, Alistair G ^a  

^a UNIVERSITY OF GLASGOW   (United Kingdom)

Author keywords

[No Author keywords available]

Indexed keywords

EID: 2442544701     PISSN: 00379816     EISSN: None     Source Type: Journal    
DOI: 10.1080/0037981042000199115     Document Type: Review

References (35)

1. The author is Archivist and Records Manager of the NHS Greater Glasgow Board. He is also a Senior Research Fellow in the Humanities Advanced Technology and Information Institute in the University of Glasgow. He would like to acknowledge the contribution made by Catherine Hare in commenting on this article.
2. Listserv Archives, 14 February 1996, quoted in A. Erlandsson, Electronic Records Management: a literature review (Paris, 1996), Chapter 8, 'The issue of custody or post-custody of electronic archives'.
3. F. Upward, 'Modelling the continuum as paradigm shift in recordkeeping and archival processes, and beyond - a personal reflection', Records Management Journal, vol 10 (2000), p 119.
4. L. Duranti, 'Concepts and principles for the management of electronic records, or records management theory is archival diplomatics', Records Management Journal, vol 9 (1999), pp 155-156. Note that she uses the term migration to mean transfer into the custody of an archive rather than to connote the regeneration of a record-keeping system on a different software platform.
5. Erlandsson, Electronic Records Management.
6. Erlandsson, Electronic Records Management, Chapter 7, 'Intellectual control of and descriptive practices for electronic records'.
7. Posting to E-records Readiness Discussion List, 1 December 2003, 〈erecords-readiness@lists.worldbank.org〉.
8. H. MacNeil, 'Metadata strategies and archival description: comparing apples and oranges', Archivaria, vol 39 (1995), pp 11-21.
9. S. McInnes, 'Electronic records: the new archival frontier?', JSA, vol 19 (1998), pp 211-220.
10. S. J. A. Flynn, 'The records continuum model in context and its implications for archival practice', FSA, vol 22 (2001), pp 79-93.
11. Flynn, 'The records continuum model', p 86.
12. 'In functional languages, a data object containing two or more components', Free On-Line Dictionary of Computing, available at 〈wombat.doc.ic.ac.uk/foldoc〉 (accessed 3 December 2003).
13. M. L. Nelson, 'Buckets. A new digital library technology for preserving NASA research', Journal of Government Information, vol 28 (2001), p 374.
14. J. McDonald, 'Managing records in the modern office: taming the wild frontier', Archivaria, vol 39 (1995), pp 70-79; A. Tough and M. Moss, 'Metadata, controlled vocabulary and directories: electronic document management and standards for records management', Records Management Journal, vol 13 (2003), pp 24-31.
15. J. McDonald, 'Managing records in the modern office: taming the wild frontier', Archivaria, vol 39 (1995), pp 70-79; A. Tough and M. Moss, 'Metadata, controlled vocabulary and directories: electronic document management and standards for records management', Records Management Journal, vol 13 (2003), pp 24-31.
16. Used by the Research and Development Division of Nchanga Consolidated Copper Mines, Zambia, during the 1970s.
17. Duranti, 'Concepts and principles', p 164.
18. Duranti, 'Concepts and principles', p 170.
19. V. H. Galbraith, Studies in the Public Records (London, 1948), pp 14-16.
20. V. Harris, 'Redefining archives in South Africa: public archives and society in transition', Archivaria, vol 42 (1996), pp 6-27.
21. Upward, 'Modelling the continuum', p 120.
22. H. Quenault, 'VERS implementation project at the Department of Infrastructure-Melbourne, Australia', Records Management Journal, vol 11 (2001), p 71.
23. See, for example, the website of the UK Department for International Development. Here the minutes of their Knowledge and Communications Committee are posted. Any interested party can read reports on e-mail policy, their proposed EDRMS and so forth. Available at 〈www.dfid.gov.uk〉 (accessed April 2003).
24. During the last 4 years the author has provided consultancy inputs to records management projects in Ethiopia, Tanzania and Zambia. In each case the need to bring order to electronic record-keeping has been recognised by people who are at a very early stage of implementation.
25. J. McDonald, 'Understanding records means understanding the business process', Records Management Journal, vol 12 (2002), pp 75-78.
26. Tough and Moss, 'Metadata, controlled vocabulary and directories'.
27. Records-Management-UK mailbase, 24 March 2003, from Malcolm Todd.
28. P. Gibbons and C. Shenton, 'Implementing a records management strategy for the UK Parliament: the experience of using Keyword AAA', JSA, vol 24 (2003), pp 141-157.
29. H. Maxwell-Stewart and A. Tough (eds), Selecting Clinical Recordsfor Long Term Preservation (Glasgow, 2000).
30. Website of National Archives of Australia, 〈 www.naa.gov.au/recordkeeping/er/summary.html〉 (accessed August 2003). See also H. Heslop, S. Davis and A. Wilson, An Approach to the Preservation of Digital Records (National Archives of Australia Green Paper, 2002).
31. Website of National Archives of Australia, 〈 www.naa.gov.au/recordkeeping/er/summary.html〉 (accessed August 2003). See also H. Heslop, S. Davis and A. Wilson, An Approach to the Preservation of Digital Records (National Archives of Australia Green Paper, 2002).
32. I am grateful to Dr Seamus Ross, Director of the Humanities Advanced Technology and Information Institute for sharing with me his notes on a recent visit to the NAA Digital Repository.
33. Listserv rmaa (Records Management Association of Australia), 17 February 2003, from Fiona Ross.
34. Application to Australian Research Council, Part E Project Description, Section E4 'Conceptual framework'. I am grateful to Fiona Ross for providing me with a copy of this document.
35. US Department of Defense, Design Criteria Standard for Electronic Records Management Software Applications, DoD 5015.2-STD (2002).