Implementing a Records Management Strategy for the UK Parliament: The experience of using Keyword AAA

Journal of the Society of Archivists

Volumn 24, Issue 2, 2003, Pages 141-157

  Gibbons, Paul ^a   Shenton, Caroline ^b  

^a HOUSE OF LORDS   (United Kingdom)

^b NONE

Author keywords

[No Author keywords available]

Indexed keywords

EID: 0142041482     PISSN: 00379816     EISSN: None     Source Type: Journal    
DOI: 10.1080/0037981032000127016     Document Type: Review

References (27)

1. The authors would like to thank Stephen Ellison, Paul Hayter, David Prior and Richard Ware for their comments on a draft of this article.
2. For further details of the work of the departments within each administration see House of Lords Annual Report 2001-02, HL Paper 153 (The Stationery Office, London, 2002) and The House of Commons Commission Twenty-Fourth Annual Report 2001-02, HC 1002 (The Stationery Office, London, 2002).
3. For further details of the work of the departments within each administration see House of Lords Annual Report 2001-02, HL Paper 153 (The Stationery Office, London, 2002) and The House of Commons Commission Twenty-Fourth Annual Report 2001-02, HC 1002 (The Stationery Office, London, 2002).
4. Report to the House of Commons Commission by a Team Led by Sir Robin Ibbs, HC 38, 1990-1991 (HMSO, London, 1990); Review of Management and Services: Report to the House of Commons Commission by a Team Led by Mr Michael Braithwaite, HC 745, 1999-2000 (The Stationery Office, London, 1999). For the status of both Houses in law see the Parliamentary Corporate Bodies Act 1992.
5. Report to the House of Commons Commission by a Team Led by Sir Robin Ibbs, HC 38, 1990-1991 (HMSO, London, 1990); Review of Management and Services: Report to the House of Commons Commission by a Team Led by Mr Michael Braithwaite, HC 745, 1999-2000 (The Stationery Office, London, 1999). For the status of both Houses in law see the Parliamentary Corporate Bodies Act 1992.
6. Report to the House of Commons Commission by a Team Led by Sir Robin Ibbs, HC 38, 1990-1991 (HMSO, London, 1990); Review of Management and Services: Report to the House of Commons Commission by a Team Led by Mr Michael Braithwaite, HC 745, 1999-2000 (The Stationery Office, London, 1999). For the status of both Houses in law see the Parliamentary Corporate Bodies Act 1992.
7. Another significant piece of legislation in this respect has been the Government Resources and Accounts Act 2000.
8. The survey methodology and recommendations are discussed .in David Prior, 'Bringing records management to Westminster: a survey of the records of Parliament', The Table: the Journal of the Society of Clerks-at-the-Table in Commonwealth Parliaments, vol 69 (2001), pp 15-25. The surveys were undertaken between 1996 and 2000 by David Prior, Mark Pomeroy, Jonathan Whiting and Caroline Shenton.
9. Parliamentary Records Management Policy Guidelines (May 2000), pp 6-7. This internal document has been published on the archives' pages at 〈www.parliament.uk〉.
10. Lord Chancellor's Code of Practice on the Management of Records, issued under Section 46 of the Freedom of Information Act 2000, available at 〈http://www.pro.gov.uk/recordsmanagement/foicode.htm〉. It should be noted that parliamentary records are not public records.
11. Australian Standard AS 4390-1996, Records Management (now superseded by AS ISO 15489-2002).
12. Available at 〈http://www.naa.gov.au/recordkeeping/overview/summary.html〉.
13. The authors wish to thank Jonathan Whiting, Parliamentary Records Manager (1998-2000) for this information.
14. BS/ISO 15489-1 Information and Documentation - Records Management-Part 1: General (2001).
15. Keyword AAA: a thesaurus of general terms (State Records Authority of New South Wales, Sydney, 1998). Further information is available at 〈http://www.records.nsw.gov.au〉.
16. This is evident upon typing Keyword AAA as a search term into the archives-nra mailing list search engine at 〈http://www.jiscmail.ac.uk/lists/archives-nra.html〉.
17. E. Shepherd and G. Yeo, Managing Records (Facet Publishing, London, 2002), p 237.
18. For copyright reasons it is not possible to publish the full list of functional terms (Keywords 1) here, but the terms created by the Parliamentary Archives for specifically parliamentary functions are listed in the Appendix. For a sample of the scheme contact the State Records Authority of New South Wales, above.
19. The State Records Authority of New South Wales has produced a Term Tree 2000 edition, which can be provided to institutions that buy licences for Keyword AAA. Further details about Term Tree 2000 can be obtained from 〈http://www.termtree.com.au/〉.
20. The State Records Authority of New South Wales has produced a Term Tree 2000 edition, which can be provided to institutions that buy licences for Keyword AAA. Further details about Term Tree 2000 can be obtained from 〈http://www.termtree.com.au/〉.
21. The State Records Authority of New South Wales has produced a Term Tree 2000 edition, which can be provided to institutions that buy licences for Keyword AAA. Further details about Term Tree 2000 can be obtained from 〈http://www.termtree.com.au/〉.
22. Policy Guidelines, pp 6-7.
23. Policy Guidelines, p 9.
24. Lord Chancellor's Code of Practice on the Management of Records, section 7.3.
25. National Archives of Australia: 〈http://www.naa.gov.au/recordkeeping/disposal/authorities/summary. html〉; State Records Authority of New South Wales: 〈http://www.records.nsw.gov.au/publicsector/ disposal/disposal.htm〉.
26. National Archives of Australia: 〈http://www.naa.gov.au/recordkeeping/disposal/authorities/summary. html〉; State Records Authority of New South Wales: 〈http://www.records.nsw.gov.au/publicsector/ disposal/disposal.htm〉.
27. The functional requirements of the National Archives (Public Record Office), on which the parliamentary requirements are based, are available on its website at 〈http://www.pro.gov.uk/records management/erecords/default.htm〉.