Privacy in a public place: Managing public access to personal information controlled by archives services

Journal of the Society of Archivists

Volumn 19, Issue 1, 1998, Pages 5-15

  Sillitoe, Paul J ^a  

^a Local Studies Library   (United Kingdom)

Author keywords

[No Author keywords available]

Indexed keywords

EID: 0032339910     PISSN: 00379816     EISSN: None     Source Type: Journal    
DOI: 10.1080/00379819809514418     Document Type: Article

References (60)

1. The original text of this paper was presented at the 50th Anniversary Conference of the Society of Archivists (London, 1997). It has been revised to reflect the latest developments known at the time of this publication.
2. These issues were explored at length in: H. MacNeil, Without Consent: The ethics of disclosing personal information in public archives (Metuchen and London, 1992).
3. Council of Europe, Convention for Protection of Human Rights and Fundamental Freedoms (Rome, November 1950); Home Office (HO), Rights Brought Home: The Human Rights Bill, CM 3782 (White Paper) (1997); Human Rights Bill [H.L.] (HL Bill 38) (23 October 1997). Although royal assent is expected in mid-1998, full implementation of the act will be delayed until those who will interpret it have been trained in its application.
4. Council of Europe, Convention for Protection of Human Rights and Fundamental Freedoms (Rome, November 1950); Home Office (HO), Rights Brought Home: The Human Rights Bill, CM 3782 (White Paper) (1997); Human Rights Bill [H.L.] (HL Bill 38) (23 October 1997). Although royal assent is expected in mid-1998, full implementation of the act will be delayed until those who will interpret it have been trained in its application.
5. M. Swift, speaking notes for International Council on Archives (ICA) Conference on Access to Archives (Trieste, Italy, November 1995), accessed from ICA info-ethics discussion website, 16 May 1997.
6. Patricia M. Andrews, 'Changing attitudes in Government to record closures', JSA, vol 19 (1998), pp 17-24, paper presented at the 50th Anniversary Conference of the Society of Archivists (London, 1997).
7. Patricia M. Andrews, 'Changing attitudes in Government to record closures', JSA, vol 19 (1998), pp 17-24, paper presented at the 50th Anniversary Conference of the Society of Archivists (London, 1997).
8. European Commission, Archives in the European Union: Report of the Group of Experts on the Coordination of Archives (Luxembourg, 1994), p 32.
9. ICA, Draft Recommendations for a Standard European Policy on Access to Archives, Council of Europe, (CC/livre (97)7), (Strasbourg, May 1997).
10. ICA, Section for Professional Associations, Code of Ethics (December 1996).
11. European Commission, Archives in the European Union, Chapter 4, particularly pp 32-33, 43-44.
12. European Community, Directive 95/46/EC of the European Parliament and the Council of 24 October 1995 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (Data Protection Directive).
13. Home Office, Data Protection - The Government's Proposals, CM 3725 (July 1997) (Data Protection White Paper).
14. Data Protection Bill [H.L.] (HL Bill 61) (14 January 1998).
15. Data Protection Bill, s.1.
16. EC, Data Protection Directive, Article 2(c).
17. HO, Data Protection White Paper, Chapter 2, paras 2.8-2.11.
18. EC, Data Protection Directive, Article 2(c) and Recital 27; HO, Data Protection White Paper, Chapter 2, paras 2.12-2.14.
19. EC, Data Protection Directive, Article 2(c) and Recital 27; HO, Data Protection White Paper, Chapter 2, paras 2.12-2.14.
20. Society of Archivists, Legislation Panel, EC Data Protection Directive - response of the Society of Archivists to Home Office consultation paper (1996).
21. Data Protection Bill, s.1. (1).
22. EC, Data Protection Directive, Article 32(1), (2) and Recital 69. The intended dates are obscured.
23. HO, Data Protection White Paper, Chapter 8.
24. EC, Data Protection Directive, Article 32(3). See also: Recital 29; Article 6 para 1.(b)(e); Article 11 para 2.
25. EC, Data Protection Directive, Article 6 para 1.(e).
26. EC, Data Protection Directive, Article 8(1).
27. EC, Data Protection Directive, Article 8(5); Data Protection Bill, s.2. (g), (h).
28. EC, Data Protection Directive, Article 8 para 2(e); Data Protection Bill, Schedule 1, Part I, p.1.(b); Schedule 3, p.6.
29. EC, Data Protection Directive, Article 8 para 2(e); Data Protection Bill, Schedule 1, Part I, p.1.(b); Schedule 3, p.6.
30. EC, Data Protection Directive, Article 27; Data Protection Bill, Part VI, s.49.-(3).
31. EC, Data Protection Directive, Article 27; Data Protection Bill, Part VI, s.49.-(3).
32. Although it is not general practice in the UK, some countries do protect sensitive personal information about the recently dead, for a limited period.
33. Chancellor of the Duchy of Lancaster, Open Government [White Paper] (London, 1993), Chapter 9; Public Record Office (PRO), Draft guidance on substantial distress caused by release of personal information after 30 years (1994), para 8.
34. Chancellor of the Duchy of Lancaster, Open Government [White Paper] (London, 1993), Chapter 9; Public Record Office (PRO), Draft guidance on substantial distress caused by release of personal information after 30 years (1994), para 8.
35. Open Government White Paper, Chapter 9.10-9.20; interpreted by: PRO, Draft guidance on substantial distress caused by release of personal information after 30 years (1994).
36. Open Government White Paper, Chapter 9.10-9.20; interpreted by: PRO, Draft guidance on substantial distress caused by release of personal information after 30 years (1994).
37. H.J.W. Stokes, 'The evolution of Commonwealth access policy', in S. McKemmish and M. Piggott (eds.), The Records Continuum: Ian Maclean and Australian Archives first fifty years (Ancora Press with Australian Archives, 1994), pp 49-62, particularly pp 52-53.
38. Association of County Archivists (ACA), Document Closure Periods: Guide and recommendations (East Sussex Record Office, 1988).
39. ACA, Dossier 19, 'Document Closure Periods', Part 2, 1987-88, letter, 25 October 1988.
40. ACA, Dossier 19, 'Document Closure Periods', Part 1, Questionnaires, 1986.
41. ACA, Dossier 19, 'Document Closure Periods' Part 1.
42. ACA, Dossier 19, 'Document Closure Periods' Part 1.
43. ACA, Dossier 19, 'Document Closure Periods', Part 2, 1987-88, letter, 25 October 1988.
44. ACA, Document Closure Periods: Guide, paras 2.5-2.6.
45. PRO, Draft guidance on substantial distress, paras 14-35.
46. Netherlands, 'Data Protection Act, Sensitive Data Decree' (1993) in Our Answers - Consultation Paper on the EC Data Protection Directive (95/46/EC) - Response of the Data Protection Registrar (Wilmslow, 1996), Appendix II; National Archives of Canada, Guidelines for the Disclosure of Personal Information for Historical Research at the National Archives of Canada (Ottawa, 1995).
47. Netherlands, 'Data Protection Act, Sensitive Data Decree' (1993) in Our Answers - Consultation Paper on the EC Data Protection Directive (95/46/EC) - Response of the Data Protection Registrar (Wilmslow, 1996), Appendix II; National Archives of Canada, Guidelines for the Disclosure of Personal Information for Historical Research at the National Archives of Canada (Ottawa, 1995).
48. National Archives Policy Liaison Group, A National Archives Policy for the United Kingdom (1995), Part 3, paras 4.10-4.11.
49. Chancellor of the Exchequer, Committee on Departmental Records [Grigg Committee]: Report (London, 1954), paras 111 and 153.
50. Public Records Act, 1958, s.5.-(1); amended by Public Records Act, 1967.
51. Open Government White Paper, Chapter 9.4-9.5.
52. Chancellor of the Duchy of Lancaster, Your Right to Know - The Government's Proposals for a Freedom of Information Act, CM3818 (December 1997).
53. European Commission, Archives in the European Union, Chapter 4, particularly pp 35-37.
54. ICA, Section for Professional Associations, Code of Ethics, para 7.
55. PRO, Draft guidance on substantial distress, paras 5-6.
56. Based on: PRO, Draft guidance on substantial distress, para 6.
57. Department of Health, Health Circular HC(89)20 (August 1989), Appendix A para 5 (under review at December 1997);
58. Public Record Office, Circular C25/6 (January 1972).
59. EC, Data Protection Directive, Article 8 para 1; Data Protection Bill, Part 1, s.2.
60. EC, Data Protection Directive, Article 8 para 1; Data Protection Bill, Part 1, s.2.